Work at The Cooper Foundation

Join the Cooper Foundation team! We are hiring for a full-time Operations Assistant. Please see below for details about the position and instructions on how to apply.

Job Title: Operations Assistant

Reports To: Director of Operations & Grants Management

A SUCCESSFUL CANDIDATE WILL HAVE:

• Bachelor’s degree, Associate’s degree, or four additional years of related experience beyond the minimum required (may be substituted in lieu of a degree);
• Two+ years’ administrative experience; Two+ years’ experience in nonprofit arena preferable
• Experience with MS-Office Suite and QuickBooks;
• Interest and commitment to making Waco a better place;
• Exceptional organizational skills and attention to detail;
• Excellent communication skills, both written and verbal;
• Professionalism, discretion, and diplomacy;
• The ability to relate well to a variety of people;
• The ability to be flexible and adaptable to change with an eagerness to learn;
• The ability to work independently but take direction and follow through in a timely manner;
• The ability to work on multiple projects and tasks simultaneously.

RESPONSIBILITIES:

The Operations Assistant’s work responsibilities will include, but are not limited to, the following:

OFFICE MANAGEMENT, HOSPITALITY, & HISTORIC HOME

• Process payroll, invoices, and grant payments; monitor bank balances; prepare documentation for funds transfers; and maintain electronic bank register and financial files.
• Facilitate and ensure a welcoming environment to those contacting the foundation by phone, email, or in-person visits and be available to assist with all inquiries about the organization.
• Maintain accuracy and integrity of records in online grants management database through consistent and timely data entry.
• Coordinate house reservations, provide tours, and keep house neat and organized
• Maintain file systems; both hard copy and digital, with a focus on transitioning from hard copy to digital.
• Maintain compliance with all foundation policies and update the foundation’s Policies and Procedures Manual when appropriate.
• Ensure adequate office and supply inventory by monitoring supplies and anticipating needs.
• Coordinate maintenance and upkeep of historic Cooper House.

COMMUNITY, EXECUTIVE DIRECTOR, & BOARD SUPPORT

• Coordinate meeting logistics and promotion for various community meetings and trainings hosted by the foundation, such as Nonprofit Network, Waco Leadership Forum, and Board Governance Trainings.
• Maintain a positive and consistent online presence for the foundation’s website and social media, ensuring consistent, high-quality content.
• Schedule meetings for Executive Director.
• Prepare Cooper House for meetings.
• Coordinate board meeting logistics and assist with meeting set up and clean up.
• Assist Executive Director and board members with travel arrangements and preparation for professional conferences and meetings as required.

ADDITIONAL DETAILS:

COMPENSATION: $38,000 – $44,000

Cooper Foundation pays full health coverage for full time employees. Employees are eligible for the foundation’s retirement program following the completion of one year of service in which the employee works at least 1,000 hours.

HOW TO APPLY:

• Interested applicants should upload the documents in the list below by following the instructions in the second bullet.
  1. Cover letter
  2. Resume
  3. Three professional references, including: reference name, your relation to the reference, reference email, & reference phone number.

• Upload Instructions:
  1. Combine the above documents into one PDF document and name the document: “Your Last Name_Your First Name – Job Application”
  2. Click here to upload the document and apply.

DEADLINE: Applications accepted until the position is filled.

Finalists will be required to undergo criminal background and credit history checks.