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Employment Opportunities

Cooper Foundation is hiring an Executive Assistant 

The Executive Assistant supports the Executive Director and manages the operations of the foundation office and historic house.

The Cooper Foundation seeks a highly motivated individual who has a strong interest in nonprofit organizations and a desire to make a positive impact on the local community.

A successful candidate will have:

  • Bachelor’s degree or four additional years of related experience beyond the minimum required (may be substituted in lieu of a degree);
  • Three+ years’ administrative experience; Two+ years’ experience in nonprofit arena preferable
  • Exceptional organizational skills;
  • Professionalism, discretion, and diplomacy;
  • Meticulous attention to detail;
  • The ability to relate well to a variety of people;
  • Excellent communication skills, both written and verbal;
  • The ability to listen purposefully and find connections between themes and strategies;
  • The foresight to think ahead and plan for both the expected and the unexpected;
  • The ability to work with minimum supervision and take initiative;
  • The ability to be flexible and adaptable to change with eagerness to learn;
  • Extensive experience in MS-Office Suite with expertise in MS-Excel;
  • Demonstrated ability for data analysis and management.
  • The ability to work independently but take direction and follow through in a timely manner;
  • The ability to work collaboratively on multiple projects and tasks simultaneously;
  • Demonstrated interest and commitment to making Waco a better place.

RESPONSIBILITIES / TASKS

The Executive Assistant’s work responsibilities will include, but are not limited to, the following:

Grants Management & Community Support

  • Oversee the receipt and processing of grant requests, payments, and reports.
  • Prepare submitted applications for review by the Executive Director and Board of Directors.
  • Enter data in online software programs, maintaining accuracy and integrity of records in those systems.
  • Prepare reports by collecting and analyzing information.  
  • Coordinate Nonprofit Network and other community meetings – including session design, logistics (meeting space, food, presenter needs), and promotion of meetings.
  • Manage website and social media accounts; maintain a positive online presence for the Foundation.

Support the Executive Director and Board

  • Conserve the Executive Director’s time by reading, researching, and routing correspondence; drafting letters, documents, and presentations; collecting and analyzing information; initiating communications.
  • Prepare for Foundation Board meetings, including preparing meeting packets and coordinating logistics and food. 
  • Assist Executive Director and Board members with travel arrangements and preparation for professional conferences and meetings as required.
  • Other special projects as assigned by Executive Director or Board Chair.

Office & House Management

  • Process payroll and invoices, monitor bank balances, prepare documentation for fund transfer, and maintain electronic bank register and financial files.
  • Maintain file systems; oversee the transition from paper to digital.
  • Maintain compliance with all Foundation policies and update the Foundation’s Policies and Procedures Manual when appropriate.
  • Ensure adequate office and supply inventory by monitoring supplies and anticipating needs.
  • Welcome guests and visitors by greeting them, in person or on the telephone; respond to email and online inquiries.
  • Coordinate house reservations, provide tours, and keep house neat and organized.
  • Implement preventive maintenance plan, ensuring proper operation of equipment.
  • Coordinate household repairs by vendors and/or caretakers.

COMPENSATION

Commensurate with education and experience. Range: $38,000 - $45,000

HOW TO APPLY

Interested applicants should upload a cover letter, resume, and references by using the below link. Please include your name in the title of the file.

https://cooperfoundation.sharefile.com/r-rb602127d29d49638

Deadline: Applications accepted until the position is filled.

Finalists will be required to undergo criminal background and credit history checks.



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1801 Austin Avenue, Waco, Texas 76701 (254) 754-0315 Fax: (254) 754-7004
Email: info@cooperfdn.org